Candidate Offer Letter
- →Sent
- →Viewed
- →Signed
Human Resources
Modern HR workflows, without the paperwork chaos
Manage onboarding, contracts, acknowledgements, and approvals from one organized workspace.
- Secure & compliant
- Audit ready
- For HR teams
Offer Letter
Sent to Emily Johnson
SentMay 10
ViewedMay 11
SignedMay 12
Onboarding Progress
4 / 6 completedPolicy Acknowledgement
Sent to 24 employees
12 PendingEmployment Contract
Sent to Emily Johnson
Pending Approvals
3 documents
JLSCAK+6
HR team activeA simpler way to manageemployee documents
From hiring to internal approvals, keep every HR document organized and trackable.
Employee Handbook
- →Shared with team
- →Acknowledged
Policy Update
- →Pending review
Built for everyday HR operations
Help HR teams immediately identify the documents and workflows they manage every day.
Employee onboarding
Send contracts, policies, and onboarding forms in one workflow.
Offer letters
Prepare reusable templates and send offers faster.
Internal approvals
Collect signatures and approvals across departments.
Policy acknowledgements
Track employee acknowledgements with clear audit history.
Reusable HR templates
Standardize recurring HR documents and reduce repetitive manual work.
Keep HR teams aligned
Work together in shared workspaces with organized document activity and visibility.
Shared HR workspace
People Operations
Recent employee documents
- Offer Letter — Emily Johnson
- Onboarding Packet — Alex Kim
- Policy Update — Q2 Handbook
Activity feed
- Sarah Chen signed Offer Letter
- Jamie Lee shared Policy Update
- HR Admin invited 2 team members
Track every action clearly
See when documents are viewed, signed, approved, or completed with full activity history.
Offer Letter — Emily Johnson
Sent
May 10, 9:30 AM
Viewed
May 11, 2:14 PM
Signed
May 12, 10:21 AM
Archived
May 12, 10:22 AM
Designed for sensitive employee documents
Protect contracts, employee records, and approvals with secure document handling and controlled access.
Encrypted storage
Audit history
Access controls
Secure sharing
FAQ
Common questions about HR workflows
Everything HR teams ask before getting started with WoltSign.
- What types of HR documents can I manage with WoltSign?
- WoltSign handles the full range of HR documents including offer letters, employment contracts, NDAs, employee handbooks, policy acknowledgements, probation confirmations, and internal approval forms. You can upload existing documents or start from reusable templates and send them for signature or acknowledgement in minutes.
- How does WoltSign help streamline employee onboarding?
- WoltSign consolidates all onboarding documents into a single workflow. HR teams can send offer letters, employment contracts, and policy acknowledgements together, track exactly when each document is opened and signed, and keep a full audit trail for compliance — without chasing employees across email threads.
- Can HR teams collect e-signatures without technical expertise?
- Yes. WoltSign is built for HR professionals, not developers. You can prepare a document, add recipients, set signature fields, and send — all in a few clicks. No coding or integrations are required to get started.
- How does WoltSign track policy acknowledgements across an organisation?
- When you send a policy document to multiple employees, WoltSign tracks each recipient individually. You can see who has viewed, acknowledged, or not yet opened the document, send reminders to pending recipients, and download a full acknowledgement report for compliance records.
- How secure is WoltSign for sensitive employee records?
- WoltSign uses encrypted document storage with AES-256 at rest, role-based access controls, and a logged audit history. Only authorised team members can access specific workspaces, and every action from sending to signing is recorded with a timestamp.
- Can I set up multi-step approval workflows for HR decisions?
- Yes. WoltSign supports sequential and parallel approval workflows. You can route documents through multiple approvers — such as a hiring manager, HR director, and legal counsel — before final signature, with each stage tracked and timestamped in the audit log.
Simplify your HR document workflows
Upload employee documents, send for signature, and manage approvals from one workspace.